Poster Presentations

All times are in British summer time (BST)

The FENS 2020 Virtual Forum platform is designed to allow you and neuroscientists from all around the globe to easily navigate hundreds of sessions and thousands of e-posters AND find your research amongst them. You will be able to share your research and interact live with your fellow delegates during your allocated poster sessions and also have the option to make your e-Poster and audio recording after the Forum for up to 3 months.

All accepted poster presenters are invited to upload an e-poster as a 1-page file.

Please note that the upload service will be available until 11 July 2020

What will my e-poster look like?

You should create your poster in a .pptx file to include the 3-min recorded audio presentation.
What will it look like on the platform? Your poster will be shown as a .pdf file and your audio presentation as a .mp3. (The platform will automatically convert your .pptx poster into a .pdf file once uploaded).

A chat window will be permanently open for every poster. The recorded introduction will be accessible from the e-poster viewing center, accompanied also by the submitted abstract.

Technical specification for e-poster preparation

Please save your final e-poster as a PPTx before uploading.

Please submit your e-poster as a 1-page PPTx-file in portrait orientation.

Please note the following technical requirements:

• File format: PPTx only
• Poster size in pixel: 1080 width x 1536 height – portrait orientation
• Poster size in cm: 38,1 width x 54,2 height – portrait orientation
• Font size: ≥16

In case you wish to add a video to your e-poster, please keep these requirements in mind:

• File format: .PPTx only
• Video formats: .mp4, .mpg, .mov, .avi
• Max. file size: 50 MB
• Max. number: 5 videos
• Sound: not supported

Recording your MP3 audio file inside your e-poster

For instructions on how to record a short audio file inside your e-poster click here.

For tips on recording your e-poster audio guide, please watch the video below.

In case you encounter any difficulties with the format, please directly contact OnlineForum@kenes.com

How will networking be organised for my e-poster?

The FENS 2020 Virtual Forum will host seven topically oriented poster sessions where presenters of each poster will be featured at two different sessions. Authors are requested to remain in attendance during the entirety of these two sessions dedicated to their topic, and are furthermore encouraged, if at all possible, to include a URL, linking to their own personal or institutional e-meeting rooms, where they can then meet other delegates face to face during their poster presentation. Zoom and other e-meeting services offer that owners may schedule “recurring meetings” with one fixed URL.

E-poster chat

The chat window is available from the e-poster upload screen. To see chat from fellow participants and to answer them please enter the e-poster upload area using your token. Chat can be sent in two ways:
1. In private, only to the poster presenter. Here only the poster presenter and the participant corresponding with them will see the chat.
2. To all participants. Here any participant who visits the poster will see the chat.
The chat is available at all times, including before and after the Forum.

How can I secure my e-poster and presentation when it is online?:

FENS enforces a strict non-tolerance for illegal copying of content that is presented via the virtual FENS Forum platform (see Code of Conduct at FENS Forums). Presenters are encouraged to clearly indicate in their presentations that the content presented shall not be shared or copied. Presenters are furthermore strongly advised to secure a Digital Object Identifier (DoI) for their presentation by uploading it to an open data sharing repository for posters and slides.

Presenters are strongly encouraged to clearly indicate whether or not photography/recording of the poster, presentation and sharing/remixing of the material is permitted. To aid in this process, FENS will provide presenters with a digital graphic Image to incorporate into their slides/poster or to print and display. The images are available here.